City of Indianapolis RFQ for water system operation and management

Tuesday, December 5, 2001
RFQ site at Indianapolis web site (copy and paste to browser):
http://www.indygov.org/mayor/water/req_for_qual_12-05-01.htm

   
REQUEST FOR QUALIFICATIONS FOR OPERATION,
MAINTENANCE, REPAIR, AND MANAGEMENT
OF CITY OF INDIANAPOLIS WATERWORKS

This "Request for Qualifications" (RFQ) is official notification of needed professional services for the City of Indianapolis. This RFQ is being issued to solicit statements of interest from firms qualified to operate; maintain; repair; manage; and provide capital planning, design and construction management related to the City’s waterworks. A submittal of a qualifications statement does not guarantee that the firm will be contacted to submit a proposal or perform any services but only serves notice to the City of Indianapolis that the firm desires to be considered.

I. Introduction

The Consolidated City of Indianapolis (City), hereby requests a Letter of Qualifications (LOQ) from interested persons for the operation, maintenance, repair and management of its waterworks. The City is seeking an operator to enter into a management agreement with the City that will include virtually all aspects of the operation, maintenance, repair and management of the waterworks including, without limitation, raw water supply, treatment and distribution, billing, collection and other customer services, as well as the provision of certain capital planning, design and construction-management services. Under the plan currently pending approval by the Indianapolis-Marion County City-County Council and the Indiana Utility Regulatory Commission, the City will retain title to all assets of the waterworks (previously owned and operated by the Indianapolis Water Company) and will retain and exercise broad oversight responsibility over the waterworks under the auspices of the Indianapolis Department of Waterworks.

The purpose of this RFQ is to attract qualified and experienced respondents who, in keeping with the City’s desires, will reduce certain operating costs of the waterworks while also providing safe, economical, and efficient services and safe, high-quality, healthful, and environmentally sound water to its customers.

Under no circumstances will receipt by the City of any LOQ bind or obligate the City in any manner.

II. Contact and Response Information

RFQ Issue Date: December 4, 2001

LOQ Submittal Deadline: December 14, 2001, 5 p.m. EST

Submit LOQ to:

A. Scott Chinn
Corporation Counsel
City of Indianapolis
City-County Building, Suite 1601
200 East Washington Street
Indianapolis, Indiana 46204

For general questions on the RFQ, contact Dave C. Bromund, 317-630-4000.

III. Selection Criteria

Those firms submitting an LOQ and deemed qualified will be allowed to respond to a Request for Proposal (RFP). Qualified firms will be selected by the City based upon the following criteria:

1. Experience and Qualifications. The demonstrated experience, financial stability, reputation, qualifications, and conduct of the respondent, and the proposed management team.

2. Current and Previous Experience. Quality and quantity of experience of respondent in the operation and maintenance of water facilities and related works similar in scope and value to the City facilities. At a minimum, experience in the operation and maintenance of water facilities during the last five years must be documented.

3. Financial Resources. Financial strength and capability of the respondent and of members of its team to guarantee performance and to meet respondent’s prospective capitalization and cash-flow requirements needed to provide the services required. A respondent’s insurability, short- and medium-term funding capability, and related financial risks will be evaluated. Financial risk will be evaluated by analyzing the respondent’s financial statistics and ratios that measure growth, profitability, leverage, debt coverage, and liquidity.

IV. Requirements

A respondent submitting a Letter of Qualifications must comply with the following requirements:

1. Submit Form "A" along with all other responsive information in a sealed envelope.

2. Write the following information in the bottom left-hand corner of the envelope containing the LOQ:

a. LOQ – Operation and Management of the Indianapolis Waterworks

b. Name of firm submitting the LOQ

3. An LOQ (including all responses required by Form A) may not exceed twenty (20) pages in length, exclusive of brochures and annual reports. Ten (10) copies of the LOQ shall be submitted. Use letter size paper; do not use plastic binders.

4. The City of Indianapolis will not accept LOQs sent collect or be responsible for the respondent’s mailing and/or shipping costs.

5. One current company brochure and/or annual report may be submitted if available.

6. The City of Indianapolis, Marion County, State of Indiana Executive Order No. 1, 1987, encourages all certified Minority Business Enterprises (MBE’s) and Women business Enterprises (WBE’s) to submit LOQs and will not discriminate against any individual of firm on the grounds of race, color, sex, physical handicap or national origin in the selection process.

7. The City is desirous of encouraging MBE/WBE solicitation and participation. NOTE: In order to implement Executive Order No. 1, 1987 (copy available upon request) Minority Business Enterprise (MBE) and Woman Business Enterprise (WBE) information is required on Form "A", Item 3. An MBE is defined as any business whose ownership is at least fifty-one percent (51%) non-white. A WBE is defined as any business whose ownership is at least fifty-one (51%) female.

8. The City of Indianapolis will consider partnering, joint venture, and teaming efforts. Please indicate the work and estimated percentage of the total system operations to be performed by each participant on the enclosed Form "A", Item 8.

9. The City reserves the right to reject any LOQs received after the submittal deadline, or that are not signed on Form "A". Additionally, any LOQs that have questions left unanswered may be rejected in the City’s discretion.

10. While the City encourages respondents to ask relevant questions during the response and evaluation process, respondents are instructed not to contact any employee of the City or of the Indianapolis Water Company without the express consent of an authorized City representative. All such inquiries should be made to Dave C. Bromund, 317-630-4000.

FORM "A"

Qualification Statement

1. Local Office (within Indianapolis 9-County Metropolitan Area), if applicable

Company Name: _________________________
Street: _________________________
City: _________________________
Telephone: _________________________
Fax: _________________________
Primary Contact Person: _________________________
E-mail: _________________________

2. Home Office (Parent Firm)

Company Name: _________________________
Street: _________________________
City: _________________________
Telephone: _________________________
Fax: _________________________
E-mail: _________________________
Principal in Charge: _________________________

3. Type of Organization

Individual  ___ Partnership  ___ Corporation ___
Joint Venture ___ Other ___ ___

If other, please explain:

_______________________________________________________________

Does the firm qualify as a Minority Business Enterprise (MBE)?
Does the firm qualify as a Woman Business Enterprise (WBE)?

When was the firm established? __________________
Day/Month/Year

4. Principals and Officers

List all principals and officers of the company below by full name and title. Attach separate sheet if necessary.

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

5. Professional Liability Insurance

Does the company presently carry errors and omissions professional liability insurance?

If yes, indicate limits:

_____________________________________________________________

_____________________________________________________________

If no, would you carry such insurance if awarded a contract for performance of services for the City of Indianapolis?

_____________________________________________________________

6. Environmental Insurance

Does the company presently carry insurance coverage for environmental damages?

If yes, indicate nature of coverage and limits:

_____________________________________________________________

If no, would you carry such insurance if awarded a contract for performance of services for the City of Indianapolis?

_____________________________________________________________

7. Provide a brief descriptive history of the firm. Attach an additional sheet if necessary:

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

8. If this work is being done as a joint venture, please indicate the work and estimated percentage of the total project to be performed by each firm. Specify which firms are MBE/WBE participants.

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

9. Experience

List below the five (5) most relevant or similar projects or contracts that are ongoing or completed within the last five (5) years. Include professional fee amount or contract payment terms.

    Project Type & Location     Type of Services     Owner/Agency     Professional Fee/  
  Contract 
  Payments
  1.     

 

 

     
  2.     

 

 

     
  3.     

 

 

     
  4.     

 

 

     
  5.     

 

 

     

10. Attach any additional information that may be useful in evaluating your firm.

Signed By: _________________________
Title: _________________________
Company Name: _________________________
Address: _________________________
Telephone: _________________________
E-mail: _________________________
Date: _________________________